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APPLICANT

Four H clubs of Webster County- Camp Caesar

Total Qualifying Score: 8
County (ARC Region): Yes
State (ARC Region): Yes
Q3. IRS Status: Nonprofit – 2
Q4. Parent Entity: No – 1
Q5. 2 or More Full-Time Employees : Yes (as of 12/31/2019)
Q7. Budget Level: $250,001 to $1.5 million – 5 (Last Fiscal Year Actual Income)
Q8. Restricted Reserves: Yes – 0
Q9. CARES Act Funding: Yes – 0
Q13. Participation by Executive: Yes


CONTACT & LOCATION INFORMATION

Four H clubs of Webster County- Camp Caesar
Cowen, Webster County, West Virginia 26206
304-226-3888
Email
www

County (ARC Region) Webster
State (ARC Region) West Virginia


ORGANIZATIONAL & FINANCIAL INFORMATION

Q1. Mission:

We declare faith in the belied that tomorrow’s citizens come from today’s youth and the betterment of youth is a gain for people everywhere.             Harley “Jack Burton and the Camp Caesar Trustees- 1966. 

Camp Caesar is a 150 + acre ,private -non profit , 4-H owned facility in Webster County. The camp offers long term residential camps for organizations   from 30-350 guests in addition to accommodating day events as family reunions, wedding and other social gatherings.  The campus is also the site for the Webster County Fair- an annual event that established in 1918.  The entire campus was named a Historical District by the West Virginia Division of Culture and History in 2009. This status was gained to preserve the craftsmanship exhibited in the numerous cabins and meeting spaces which reflect the New Deal Era of the 1930’s and 1940’s, little has changed in the state park like facility over the decades and numerous guests make the annual trip to stay in this historical atmosphere.  The facility offers three meals a day to the summer residential guests and the home-cooked meals are met with glee by the campers.  In the off season the culinary skills are used for catering events both on and off site and hosting weekend events.  The public utilizes the camp’s facilities through the season accessing the public swimming pool, the 12 acre lake, the trails, and  meeting rentals. 

In  early 2020 the camp had secured numerous events to sustain the off season period, but with COVID health restrictions all events were cancelled until at least June 22, 2020. Following the Health Department guidelines the events that followed from July-October were sparse- if able to be held at all.  An occasion cabin rental to family units for overnight lodging have been the source of income.  

In an normal season the facility would offer on average 50 summer employment opportunities for youth and adults in our area. on average 9 staff work 9 months out of the year and three full time employees.  This season the camp was able to access the PPP program for 6 staff in addition to 2 full time staff.  

The camp is seeking direction for the next season as resources dwindle and bookings for 2021 are slim as guests await the opportunity to return to the campus.  

 

 

Q2. How organization aligns with ARC’s Plan & Goals:

Camp Caesar would align with at least to goals- 3 & 4. 

Goal 3. The aging facility is looking to replace and upgrade the antiquated infrastructural water, sewer and electrical services that supply the camp. The board of trustees have forged ahead to write ARC applications to address the need for the improvements- to date these have not been funded. The business office has worked with the WVDO initiative through the Flex-E-Grant programs to draft a master site plan, and pre-engineering study and  an economic impact study to prepare for then future funding. 

Goal 4. The camp is currently operating in their 98th season- protecting and educating our community residents and guests on the the distinct Appalachian culture and is a role that the camp staff and board have inherited.  We teach our youth staff not only the soft skills of employment to make them better employees now and in the future- but also about the hard times their families faced to make this campus the place others come to visit today.  Protecting and educating is built within our mission statement ( displayed above) and we seek to honor that role from our predecessors.  

Q3. IRS Filing Status: 501(c)(3)   

Q4. Unit or Chapter of Larger Organization: No

Q5. Employees:

Full-Time/Part-Time Employees: 3/6 (as of 9/1/2020)

Full-Time/Part-Time Employees: 4/12 (as of 12/31/2019)

Current Year Income/Expenses: $12,217/$42,712

Q6. Fiscal Year: July-June

Q7. Budget Level

Last Fiscal Year Income/Expenses (Actual): $327,490 / $382,974

Current Year Income/Expenses (Projected): $12,217 / $42,712

Balance Sheet

Q8. Restricted Reserves (Amount): Yes ($700,000.00)

Q9. CARES Act Funding (Amount): Yes ($24,100.00 PPP)
Received From: Payroll Protection Program   Date Received: May 6, 2020
For What Purpose(s): To cover payroll for 8 weeks

Q10. Negative Impacts from COVID-19:

In  early 2020 the camp had secured numerous events to sustain the off season period, but with COVID health restrictions all events were cancelled until at least June 22, 2020. Following the Health Department guidelines the events that followed from July-October were sparse- if able to be held at all.  An occasion cabin rental to family units for overnight lodging have been the source of income.  

In an normal season the facility would offer on average 50 summer employment opportunities for youth and adults in our area. on average 9 staff work 9 months out of the year and three full time employees.  This season the camp was able to access the PPP program for 6 staff in addition to 2 full time staff.  

The camp is seeking direction for the next season as resources dwindle and bookings for 2021 are slim as guests await the opportunity to return to the campus.  

 

 

Q11. Top Three Concerns:
Securing funds to cover the losses currently experiencing.
Uncertainty of the timeline for re-opening and health guidelines restrictions for camps relaxed or lifted.
Retaining staff which are currently unemployed for the upcoming season

How Participation in Program Will Address Concerns:

I’m not sure- but we need to remain hopeful that with good money management and  educational opportunities we can weather this stormy season and even face the future stronger and more prepared.


COHORT INSTRUCTION

Q12. Applying as a Proposed Cohort? No

Q13. Executive Director or CEO Will Participate in the Program? Yes

Q14. Top Two Choices for Cohort Instruction:

Course #1 Choice: 1-Short-term Financial Management

Course #2 Choice: 2-Long-term Financial Management

Q15. Desired Course Schedule for Cohort Instruction:

#1 Desired Course Schedule: 1-Fall 2020: 6-Week Course (Nov. 9, 2020 – Dec. 18, 2020)

#2 Desired Course Schedule: 2-Winter 2021 A: 5-Week Course (Jan. 25, 2021 – Feb. 28, 2021)


APPLICATION SUBMITED BY:

Name: Betsy Morris, Camp Caesar Director

Application Approved by Organization Director or CEO? Yes, Approved by Executive Director/CEO

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