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Boys & Girls Club of the Eastern Panhandle

Total Qualifying Score: 8
County (ARC Region): Yes
State (ARC Region): Yes
Q3. IRS Status: Nonprofit – 2
Q4. Parent Entity: No – 1
Q5. 2 or More Full-Time Employees : Yes (as of 12/31/2019)
Q7. Budget Level: $250,001 to $1.5 million – 5 (Last Fiscal Year Actual Income)
Q8. Restricted Reserves: Yes – 0
Q9. CARES Act Funding: Yes – 0
Q13. Participation by Executive: No


Boys & Girls Club of the Eastern Panhandle
Martinsburg, Berkeley County, West Virginia 25401

County (ARC Region) Berkeley
State (ARC Region) West Virginia


Q1. Mission:

To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Q2. How organization aligns with ARC’s Plan & Goals:

At the Boys & Girls Club of the Eastern Panhandle we work with students in grades K-12 to enable them to become their best self.   We offer homework help, tutoring, health & wellness programs, access to healthy meals, arts programs, prevention programs, physical recreation, social and emotional skill building, workforce skill building, and much more.  We provide a safe place for children to be in the afterschool hours and during the summer.   In addition to our work with the members of our community who are school aged, we also work with college students to provide hand on experiences in a number of programs.  We also partner with our schools and other non-profit agencies to provide family and parent education sessions.  While we do not always see the direct impact we have on the community we know that Boys & Girls Club of the Eastern Panhandle helps to “increase the education, knowledge, skills, and health to residents to work and succeed in Appalachia” and “build the capacity and skill of current and next-generation leaders and organization to innovate, collaborate, and advance community and economic development.”

Q3. IRS Filing Status: 501(c)(3)   

Q4. Unit or Chapter of Larger Organization: No

Q5. Employees:

Full-Time/Part-Time Employees: 9/24 (as of 9/1/2020)

Full-Time/Part-Time Employees: 7/43 (as of 12/31/2019)

Current Year Income/Expenses: $1,826,406/$1,826,406

Q6. Fiscal Year: Calendar

Q7. Budget Level

Last Fiscal Year Income/Expenses (Actual): $1,161,817 / $1,211,953

Current Year Income/Expenses (Projected): $1,826,406 / $1,826,406

Balance Sheet

Q8. Restricted Reserves (Amount): Yes ($11,490)

Q9. CARES Act Funding (Amount): Yes ($104,100)
Received From: BB&T Bank (Truist Bank)   Date Received: 4/25/2020
For What Purpose(s): Payroll and Utilities

Q10. Negative Impacts from COVID-19:

The Boys & Girls Club of the Eastern Panhandle has been impacted in two areas.  The first being the work the Club does with the families and members it serves in our communities.  Regularly programming and activities were shut down in March and it has been a continual struggle for staff to serve our members.  This proves to be a setback as staff work diligently to provide the best programming to enrich our members in their everyday lives. The second being that the Organization had to cancel all major fundraisers for the year.  This has negatively impacted the organization’s ability to continue to provide quality programming across our service area with a reduction in force and programs.

Q11. Top Three Concerns:
Will our organization survive for the current generation and future generations?
How do we raise funds, while keeping everyone safe so that we can continue to offer quality programming?
How do we provide long term financial stability and organization so that it is around for another 50 years?

How Participation in Program Will Address Concerns:

By participating in this course, it is the hope of the organization’s management team that those participating in the course will have a better understanding of long-term financial planning and will be able to share with the greater team.  The team also hopes that participants will begin to develop a plan to restructure programs to help provide stability and program growth.


Q12. Applying as a Proposed Cohort? No

Q13. Executive Director or CEO Will Participate in the Program? No


Currently the CEO is concentrating her focus and work on sustaining and building community partnership, donor relationships, and all other areas of fundraising as the organization needs this to continue its mission in the short term.  The CEO has faith that the Office Manager and Business Manager will be able to take part in this course in her absence, and later share knowledge gained with her and the remainder of the management team.

Q14. Top Two Choices for Cohort Instruction:

Course #1 Choice: 1-Long-term Financial Management

Course #2 Choice: 2-Short-term Financial Management

Q15. Desired Course Schedule for Cohort Instruction:

#1 Desired Course Schedule: 1-Winter 2021: 10-Week Course (Jan. 25. 2021 – Apr. 4, 2021)

#2 Desired Course Schedule: 2-Fall 2020: 6-Week Course (Nov. 9, 2020 – Dec. 18, 2020)


Name: Amber Glennon, Director of Operations

Application Approved by Organization Director or CEO? Yes, Approved by Executive Director/CEO

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